Help Docs
How to Create a New Job Opening
Job Opening Details Tab
This tab is where you define the role and provide the information iRankr needs to evaluate incoming resumes.
Required fields:
•Account e.g. IntelliSQR
•Company Description A brief summary of what your company does
•Designation The job title for the opening
•Department The team or department this role belongs to
Uploading a Job Description
You can upload an existing Job Description file directly using the upload area on the form. iRankr accepts PDF and DOCX formats. Simply drag and drop the file into the upload zone, or click Upload JD to browse and select the file from your device.
Note: Once a JD is uploaded, iRankr will extract the relevant details automatically.
Filling in Job Requirements Manually
If you prefer not to upload a file, you can fill in the job details manually using the fields below the upload area.
Manual entry fields:
•Education e.g. B.Tech, MBA
•Required Skills Comma-separated, e.g. React, Node.js
•Required Experience (in Years) e.g. 5
•Responsibility Paste or write out the key responsibilities for the role
The Responsibility field is particularly important — iRankr's AI uses it to evaluate and score each candidate's resume based on how well their experience aligns with what the role requires.
Settings Tab
The Settings tab lets you configure how iRankr processes and scores candidates for this opening.
Job ID
A unique Job ID is automatically generated for each opening. You can edit it before saving if needed.
Process Resumes from Email
Toggle this option on to allow iRankr to automatically retrieve candidate resumes from a connected email inbox. When enabled, any resumes received at the linked email address are pulled in and added to the candidate pipeline for this opening — removing the need for manual uploads.
Industry Score
Enabling the Industry Score adds an additional layer of evaluation that benchmarks candidates against industry standards. This helps assess how well a candidate's background aligns with the specific sector your company operates in.
Scoring Weights
The Scoring Weights section allows you to control how much each evaluation criterion contributes to a candidate's overall score. Distribute the percentages across the four parameters to reflect what matters most for the role.
Available parameters:
•Education Recommended default: 10%
•Experience Recommended default: 20%
•Skills Recommended default: 30%
•Responsibility Recommended default: 40%
Note: All four weights must add up to exactly 100% before the opening can be saved.
Saving the Opening
Once all required fields are filled and the scoring weights total 100%, click the Save Opening button at the bottom of the page. The new job opening will appear in your Jobs list and will be ready to receive and evaluate candidates.
How to Upload Candidate Data
The Upload Data page lets you add candidates to a job opening in two ways — by uploading individual resume files, or by submitting a bulk list via a spreadsheet. Both options are available as separate tabs on the same page.
Tab 1 — Upload Resume
Step 1
Open the Upload Data page
Navigate to the relevant job opening and select Upload Data. You will land on the Upload Resume tab by default.
Step 2
Add your resume files
Drag and drop one or more resume files into the upload area, or click inside the dashed zone to browse and pick files from your device. You can select multiple files at once.
Accepted formats are PDF and DOCX only. Each file must not exceed 10 MB.
Step 3
Review the selected files
All selected files appear under the Selected for Upload section. Each entry shows the file name and size. If you added a file by mistake, click Remove on the right side of that row to take it off the list before submitting.
Step 4
Submit the resumes
Once your file list looks correct, click the Submit Files button at the bottom of the page. iRankr will process each resume and evaluate it against the job opening's criteria automatically.
Tab 2 — Upload Excel
Step 1
Switch to the Upload Excel tab
Click the Upload Excel tab at the top of the Upload Data page to switch to bulk upload mode.
Step 2
Download the template
Click the Download Template button in the top right corner of the page. Fill in candidate details using this template to make sure your data is structured the way iRankr expects it. Using the template avoids formatting errors during upload.
Skipping the template may result in upload failures if column names or data formats do not match.
Step 3
Upload your spreadsheet
Once your file is ready, drag and drop it into the upload area or click to browse and select it from your device.
Accepted formats are XLSX and CSV. The file must not exceed 20 MB and should contain no more than 1,000 rows.
Step 4
Submit the file
Click Submit Files to begin processing. iRankr will read each row as a separate candidate application and score them against the job opening's evaluation criteria.
Candidate selection and review
Hiring success starts with an organized and searchable candidate pool. After you’ve created a job opening and uploaded resumes, follow these steps to efficiently review, filter, and reach out to the best prospects—all from a single dashboard.
Intro:
Select Candidates and Re-Discover Top Talent in Your Talent Pool
Hiring success starts with an organized and searchable candidate pool. After you’ve created a job opening and uploaded resumes, follow these steps to efficiently review, filter, and reach out to the best prospects—all from a single dashboard.
Step 1:
Go to your job opening dashboard
Navigate to the main dashboard to see all your active job listings.
Step 2:
Click the job opening you want to manage
Select the specific opening from your list to view its candidate pool.
Step 3:
Talent pool overview
The talent pool for that opening appears. Review all uploaded resumes, which show resume scores and industry scores to help you quickly spot standout candidates.
Step 4:
Filter candidates
Use the filters in the left column to narrow down candidates by specific criteria, like skills, location, or other attributes. This helps you focus your search.
Step 5:
Focus your search
Highlight candidates at risk or apply more filters for an even more targeted shortlist.
Step 6:
Manage your Shortlist
Shortlist candidates by clicking the Shortlist button. Shortlisted candidates move to a dedicated section for easy tracking.
If you need to remove someone from your shortlist, click the Unshortlist button. That candidate returns to the main pool.
Step 7:
Ignore or Outreach
If a candidate isn’t a fit, click Ignore to move them to a separate list.
If you’re ready to reach out, click the Email button, type your message, and send it right from the platform.
Discover Top Candidates Fast
Overview:
Candidate Re-discovery
Candidate Re-discovery is a feature in iRankr that helps you find relevant candidates from your past database instead of starting from scratch every time.
It searches your previously uploaded resumes (from all jobs) and shows the best matches for your current job opening.
How it works:
Steps to fetch
•Open any job from the Jobs page
•Go to the Candidate Re-discovery tab
•Click Fetch Top Candidates
Result:
The system:
•Scans your entire old talent pool
•Matches candidates with the current job
•Shows top relevant profiles
Add Email Account for Resume Fetching
To fetch resumes directly from your email in the Create Opening section, you need to connect your email account in Profile Settings.
Step-by-Step Setup
Step 1:
Open Profile Settings
Go to Profile Settings and scroll down to the Email Accounts section.
Step 2:
Add Email Account
Click on Add Email.
You will see two provider options:
•Gmail
•Microsoft 365 / Outlook
Select the provider based on your email account.
For Gmail Users
Step 3:
Generate App Password
Important:
If you are using Gmail, you cannot use your normal email password. You must generate an App Password.
Follow these steps:
1. Go to your Google Account: https://myaccount.google.com/
2. Click on Security
3. Enable 2-Step Verification (if not already enabled)
4. After enabling, search for App Passwords
5. Click on App Passwords
6. Select:
•App: Mail
•Device: Other (Custom name) → enter something like iRankr
7. Click Generate
Google will provide a 16-character password, like:
werr qewe wewe qwwd
This is your App Password.
Step 4:
Enter App Password
Paste the generated App Password into the:
Password / App Password field.
Step 5:
Save Changes
Click on Save Changes.
Your Gmail account is now connected successfully.
For Outlook / Microsoft 365 Users
Step 3:
Connect Microsoft Account
Important:
If you are using Outlook, Hotmail, Live, or Microsoft 365 email, you do NOT need an App Password.
You can securely connect your account using Microsoft OAuth Login.
Follow these steps:
1. Select Microsoft 365 provider
2. Click Connect Microsoft 365
3. Microsoft login page will open
4. Enter your Microsoft email address
Example:
yourname@outlook.com
5. Click Next
6. Enter your password and complete verification if required
7. You may see a "Stay signed in?" popup
•Click Yes or No based on your preference
8. After successful login:
•You will be redirected back to iRankr
•Your account will appear under Email Accounts
•Status will show OAuth connected
Information Extraction and Scoring Metrics
Information Extraction and Scoring Metrics streamlines the way you evaluate candidate resumes with iRankr. This approach extracts key information from uploaded resumes and applies scoring metrics, so you see how each applicant measures up to your job opening—giving you clear scores and reasoning to support confident hiring decisions.
Step 1:
Create a new opening in iRankr and upload candidate resumes.
Step 2:
Click the opening you just created to view candidates.
Step 3:
Automatic Evaluation
Information Extraction and Scoring Metrics in iRankr automatically extracts details from each resume and evaluates every candidate against your opening. The candidate overview highlights:
•Resume Score: Measures how well the resume matches your job.
•Industry Score: Shows how closely the candidate’s experience aligns with your industry.
•Fitment and Gaps: Identifies where the candidate matches or falls short for your role.
Step 4:
Review Scores
Review the Resume Score for each candidate’s suitability for the opening and the Industry Score for their relevance to your sector.
Step 5:
Scoring Reasoning
Click Scoring Reasoning in iRankr to see explanations for each candidate’s scores, along with extra details like company backgrounds.
Step 6:
Candidate Details
Access more candidate data iRankr extracts from each resume—such as location, email, skills, education, and employment history.
Updating User Profile and Setting a New Password
Stay on top of your account details and security with a few simple steps. This tutorial walks you through updating your user information and company description, changing your password, and adding a new email for resume fetch.
Editing user information and company description
Step 1:
Located in the top navigation bar, this opens your account menu.
Step 2:
This will take you to your personal settings where you can update your contact details and biography.
Step 3:
When you arrive at the Profile Settings page, you'll see all your editable user and company fields. Simply update and save.
Step 4:
Edit your username, company name, user IDs, and profile description as needed. Click on save changes to save the changes made.
Edits to your profile description instantly update in places like the Create Opening section and may impact your industry score for new openings.
Changing Password
Easily update your account password from your profile settings. Keeping your password fresh ensures your account stays secure. Here’s how to change it step by step.
Step 1:
Hover over your profile and select Profile Settings.
Step 2:
Scroll down to find the Change Password section.
Step 3:
Enter your current password in the Current Password field.
Step 4:
Type your new password in the New Password field.
Step 5:
Confirm your new password by re-typing it in the Confirm Password field.
Step 6:
Click Update Password to save your changes.
Your password is now updated. Remember to use a strong, unique password to keep your account secure.
Review your settings regularly to make sure everything is up to date and secure. If you hit a roadblock, reach out for assistance.
How to Edit an Opening and Update Information
Easily update the details in an opening so the most accurate information is always available. You can adjust descriptions, skills, weightage, and more—ensuring future applicants and processes use the latest updates. Note: These changes only impact future uploaded resumes. Previous submissions won't be updated with these new settings.
Step 1:
Go to the opening you want to edit from your main dashboard.
Step 2:
Locate and click the 'Edit' button to enter modification mode.
Step 3:
Update Fields
Edit any available field, such as the job description, mandatory skills, or qualifications.
Step 4:
Adjust Weightages
To adjust weightage, locate the relevant scoring fields and update the priority values as needed.
Step 5:
Combination Settings
Change the combination settings if you want these updates to affect further processes like cross-referencing.
Step 6:
Save Updates
Click 'Update Opening' to save your changes to the system.
Step 7:
Verify Changes
After saving, your updates will reflect immediately in the opening details.
Customer Support
The Support page allows users to contact the iRankr support team for assistance with any issues, queries, or feedback. Users can either submit a request via email or directly call the support team.
How to Submit a Support Request
Step 1:
Navigate to the Support section.
Step 2:
Fill in the required fields:
•Name – Enter your full name.
•Email – Provide a valid email address.
•Describe Your Issue – Clearly explain your problem or query.
Step 3:
Click on “Send Support Message”.
Best Practices for Faster Resolution
Tip:
Be specific about the issue
For example: “Resume not showing in Talent Pool”.
Details:
Mention relevant details
•Job ID / Job Name
•Candidate Name
•Steps to reproduce the issue
Call Support
Contact:
For urgent issues, users can directly contact the support team.
•Availability: Monday to Friday, 9:00 AM – 6:00 PM
•Contact Number: +91 8595084925